Reading Time: 11 minutes

The 13 Best Apps For Managing Remote Teams In 2020

Remote working has never been this popular. If you search the web for related topics, such as home office equipment, remote team management software, best work-from-home practices, prepare for the overwhelming amount of very much relevant results. It might just be the first time in history when wandering to the second or third page of Google results is worthwhile.

Even if you take the effect of the COVID-19 pandemic out of the equation, remote work has grown by 44% in the last five years according to a recent publication gathering remote working stats. 54% of US workers and 68% of the global working population do their jobs remotely at least once a month.

41% of companies worldwide already offer remote working opportunities and this number is expected to increase to 78% by 2028. Click To Tweet

41% of companies worldwide already offer remote working opportunities and this number is expected to increase to 78% by 2028. Although the current situation might speed up this process even more. Just take a look at this Google Trends report on the term ‘remote work’ and how its search volume changed during the past 5 years.

This, of course, includes everything related to remote work; career opportunities, tools to utilize for success, remote team management software, distributed team management tips, etc. If you examine only the last few months, the search volume of this term has doubled or even tripled compared to the beginning of 2020.

Things are changing quickly and this new work scenario can be a challenge for companies and line managers. Some may struggle with engaging with employees and managing remote teams. And some will find it surprisingly easy to master distributed team management.

Yet, this is the way to go. Telecommuting is what people want and it can’t be overlooked anymore. With the best remote team management software tools, creating circumstances that suit everyone on the team is not that hard.



What tools will help you to manage your team remotely?

Managing remote teams is not all that different from traditional collaboration and management, however, your tech stack will require some updating and extension. Apart from projects and task management tools, meeting and collaboration platforms, you will also find HR software, people analytics tools and video training platforms to be your best friends.

Let us reveal our ultimate list of the best apps for distributed team managers. Let’s dive in, shall we?


1. 10to8 Meeting Scheduling Software

There’s no team without team meetings. 10to8 Meeting Scheduling Software helps distributed teams sync up and organize meetings such as daily stand-ups, cross-department meetings, virtual coffees, and more.


best remote working software 10to8


If your team is spread across multiple time zones, 10to8 is a must-have with its timezone management feature. You won’t need a separate app for converting BST to EDT – 10to8 does the work for you. Even if you are in the same country, people still get double-booked and confused all the time. 10to8’s 2-way sync with external calendars keeps the diaries organized and the automated reminders ensure that team members show up to meetings on time.

With the native Zoom Video integration, you can run video calls with ease and enable your remote team to reach full productivity.

If your team is spread across multiple time zones, 10to8 is a must-have with its timezone management feature. Click To Tweet


2. Asana

Asana, in short, is a ticketing system, that helps teams stay focused on projects and daily tasks that make the company move forward. As remote working software, it is a great place for collective team knowledge.

You can create projects with sections in them, and the tickets that you write for every little task will move around within these sections, supporting transparency and better tracking progress.

As for collective knowledge, it is extremely helpful to have everything on tickets that has ever happened in the business. It makes it so easy to see if there had been an attempt to get something done in the past, why did the task fail, what blocked it and what can be done better. On the flip side, it can also highlight what went well.

Asana basically means remembering everything that matters. Properly written tickets also help new teammates to pick up old tasks if needed.

The Asana Workflow will help your work as a team manager see all your remote team’s effort and provide them with guidance when a ticket is stuck or blocked.


3. ProofHub

ProofHub is the project management and online collaboration tool that takes care of task management challenges faced by remote team managers.

You can create tasks and assign due dates to them. You can also set custom roles, to ensure everyone knows what they are supposed to do and when. With the custom reports, keeping track of tasks and projects is a breeze.

Make sure to check out the proofing functionality of the tool that empowers team members to send tasks to review and allows managers to easily approve them. The built-in chat app makes real-time discussion easy, so the whole team can collaborate remotely.

ProofHub integrates with plenty of other business tools,so it will fit in perfectly with your remote team’s processes. As a remote team manager, you will probably highly appreciate the flexibility this tool offers.


4. HiveDesk

HiveDesk is all-in-one remote team management software for time and project tracking, activity management, timesheets and screenshots. It is distributed team management in a box!

With HiveDesk, you can create as many projects as you wish and invite team members to work on them. You can also set up time tracking with frequent screenshots, and trigger these functions once an employee is checked-in. This enables teams to analyze where the most time is spent or maybe wasted, and identify projects that lack attention.


best remote team management software HiveDesk


If teammates are away, HiveDesk’s activity checker will automatically go into inactive mode, pause time tracking and screenshots, so you can rest assured that only quality activity data enters your reports. What’s more, if you’re paying by the hour, this software allows you to set different fees for each employee.


5. TalentLMS

TalentLMS is an award-winning Learning Management System (LMS) ideal for training remote employees and delivering engaging online training.

Create courses in a few clicks in a platform suitable for sophisticated as well as inexperienced, aspiring trainers. TalentLMS combines support for multiple file types and multimedia (presentations, videos, iFrame, SCORM, etc.) with simplicity, and an always eager-to-help support team.

best software for managing remote teams TalentLMS

You’ll find all the features you need without the hefty price tag. All plans include functionality for building courses, customization and branding, blended learning, multitenancy and, gamification. What’s more, advanced user management, at-a-glance and in-depth reporting, and the ability to sell courses are also included.


6. Userlane

Userlane is a flexible digital adoption solution for employee onboarding and training.

Regarding employee training, Userlane is changing the way large organizations adopt and use software. With interactive guides and an onscreen virtual assistant, Userlane walks employees through all in-app processes of any browser-based software application they are required to navigate.

By offering employees a fully interactive experience with contextual performance support, they can learn how to use a software application instantly while actually performing tasks in real-time.

Userlane is simply an overlay that goes on top of the highest layer of any application (no coding required) and employees can, therefore, be trained whenever and wherever with no need for remote IT support.


7. Demio

Demio is a bit of a curve-ball, as it is known as the hassle-free webinar tool for marketers, however, you might find it very useful for internal webinars too.

We think about webinars as a great way of educating others outside of the company and generating leads for sales. But webinar stands for web-seminar, a way of educating people through the web during a video call.

Webinars can be much more engaging and therefore more effective than pre-recorded training videos. Employees can join training sessions from all around the world, ask questions and learn more about your organization’s processes in a more interactive fashion. Demio guarantees a frictionless experience, as attendees don’t need to download the app, they can simply use their web browser.

Once the webinar is over, you can upload the recording to the cloud, send out the replay link to your distributed team and even track attendance to see how popular the training was.

We put so much effort into creating insightful and educational webinars for prospective buyers. What if we did the same for our employees? Can you imagine how it would improve knowledge distribution and employee retention?


8. CharlieHR

CharlieHR is your and your employees’ happy place. Seriously. This tool is a game-changer if your company scales rapidly and you don’t have the time or have better things to do than HR-related admin.

CharlieHR allows you to automate the whole process from onboarding a new employee to performance reviews to time off to offboarding.

So what can you achieve with this program? You can create an onboarding checklist that every new joiner must complete. This can include working device settings, software to learn, company culture to get familiar with etc. You can also set up reminders when an employee passes probation, or when  a 6-month or annual review is due.

best remote team management software CharlieHR

Your team will be able to request annual leave and see others’ time off, as well as who are working remotely. They can update certain information such as a change in address or bank account number and track remaining holidays.

CharlieHR will save you much time so you can concentrate on more important things.


9. Culture Amp

Culture Amp is a people and culture platform that takes employee engagement to the next level. It provides managers with useful insights on employee experience and performance, as well as feedback and planning tools.

Your team members can fill out regular surveys,allowing you to keep a pulse on what’s going on in your remote team. You can dive deep into analytics and get a feel of how your team is doing. Furthermore, you can put together action plans.

Increase employee retention by showing that you care about your team’s professional development. With Culture Amp, you can set and track goals and give feedback on your staff’s performance. Form an engaged team that is happy to work together.


10. F4S

F4S (short for Fingerprint for Success) is an online people analytics tool that is derived from a 20-year study of some of the world’s top entrepreneurs and business movers. It helps identify your strengths as well as your blind spots, which when optimized, will help unlock greater productivity in the workplace.

best software for managing remote teams

As a remote tool, the F4S assessment can be taken by team members across the globe. The results can be compared across teams and insight from top performers in the industry (including CEO’s and startup founders) can be gained.

So what benefit will remote team managers get from the tool? With F4S, you will be able to make better hiring decisions, eliminate time-wasting projects, create specialized benchmarks for your time and improve communication across your team.


11. Soldo

Now that your team are working from home, what are they allowed to purchase on company expenses? A new office chair that benefits their posture? Fuel or a rare bonsai tree that improves the quality of their work environment?

Regardless of how much you allow your team to spend, Soldo helps you set up a smarter remote business by keeping your expenses under control. Soldo enables you to manage expenses before they happen by setting up prepaid business cards with customisable budgets and rules. Simplify expense management and reporting to reduce time spent on admin.

Your distributed team can make the financial decisions they need to, whilst you can rest assured that your overall budget is under control. This will build trust and ultimately help you keep an eye on your company’s bottom line.


12. IDoneThis

Speaking of transparency and trust leads us nicely on to IDoneThis. The remote working software will sync your team not only with you but with each other as well.

The daily status updates will enable all of the team members to check in and give an update on their progress. You will have a better understanding of what’s done or getting done, and employees can raise if they are blocked in achieving their goal by something or someone, so you can figure out a solution together.

With bigger remote teams, hosting daily meetings to give a status update is time-consuming and inefficient, on the other hand, delegating only one member of each branch of the company can result in information deficiency or misunderstandings. The mentioned status updates will solve this for you.

As a remote team manager, you can also benefit from the robust reporting feature of IDoneThis.


13. Panelista

To shake things off right before the end, here’s Panelista, a feedback tool that you’d probably not expect on this list of remote team management software solutions.

Panelista is a video tool for getting feedback quickly in a fun and engaging way. Send out time-limited video questions to your target group, be it your customers or distributed team and get answers in a jiffy.

How does it work? Firstly, you will create panels for projects, set their duration and invite people to join. Then create a short video with your question or initial idea. Why make a video? Because videos are much more personal and engage with viewers better. The videos have time limitations, so those who want to give feedback, will have to do it ASAP.

It’s the snapchat of business survey software!


Now that you know some of the best remote team management software tools, discover the best remote working tools that your employees need to know about!


Start Taking Bookings Online

Create your branded online booking page, benefit from automated SMS & Email reminders, rid your business of wasted time, and reduce appointment no-shows by up to 90%.

No credit card required; free & easy setup.

Anna is an enthusiastic Digital Marketer, who drinks her coffee with cream and trending hashtags. She loves koalas, insightful SaaS podcasts and creating content that ranks high.

She's also the one, who jumps up and down if you share a post from the 10to8 Business Blog. Connect with her on Linkedin.

Anna Kocsis

Head of Marketing, 10to8 Appointment Scheduling Software

Looking For The Best Scheduling Software?

See how we compare with our up-to-date comparison guide!

Over 500 Integrations

Get even more from 10to8 with integrations and apps designed to grow your business.



Facebook Comments

Pin It on Pinterest